Privacy and Cookie Statement Brainstorm AI

Brainstorm AI B.V. (hereinafter: Brainstorm AI) offers AI that helps you write creative content. Your privacy is very important to Brainstorm AI, which is why we adhere to the General Data Protection Regulation (GDPR).

Our Privacy and Cookie Statement at a glance

We comply with the privacy legislation when processing personal data. This means that we:


  • record our purposes before we process your personal data, as set out in this Privacy and Cookie Statement;
  • store as little personal data as possible and only the data necessary for our purposes.
  • ask for explicit consent for the processing of your personal data, should consent be required;
  • take the necessary security measures to protect your personal data. We also impose these obligations on parties who process personal data on our behalf;
  • respect your rights, such as the right of access, rectification or erasure of your personal data processed by us.

For what purposes do we process your personal data?

When you use our platform, we obtain various personal data from you. We specify for each purpose what data we obtain from you, for what purpose we process these data and for how long they are stored. If you have any questions or would like to know exactly what we store about you, please contact Brainstorm AI. Our contact information is provided at the bottom of this Privacy and Cookie Statement.


Creating an account

If you want to use the AI service you first need to create an account through our website. When creating an account, you will have to provide us with certain information (execution of the agreement). You can also choose to log in using your Facebook or Google account. If you want to know how these parties process your personal data, please read the privacy statement of the platform in question.


We process the following personal data for this purpose:

  • full name;
  • email address;
  • login details.

We store your personal information until you cancel your account or up to 2 years after your subscription has ended.We then assume that you no longer wish to use our services. Some data are stored longer if we are legally obligated to do so (e.g. because of the tax retention obligation).


Taking out a subscription

Once you have created an account, you can decide on which subscription you would like to buy in order to use the AI (execution of the agreement). Depending on which package you buy, there are additional features that can be used.

We process the following personal data for this purpose:

  • full name;
  • email address;
  • financial information;
  • the package and additional features you bought.

We store your personal information until you cancel your account or up to 2 years after your subscription has ended. We then assume that you no longer wish to use our services. Some data is stored longer if we are legally obligated to do so (e.g. because of the tax retention obligation).


Contact

When you send us an e-mail, contact us by telephone or contact us in any other way, you agree to our terms and conditions of contact (execution of the agreement).


We process the following personal data for this purpose:
  • full name;
  • email address;
  • telephone number;
  • any information you provide as part of the content of a message.

We store your data for as long as this contact requires it or up to a maximum of 3 months after we last had contact with you; we want to make sure we have dealt with your query or complaint properly.


Chat function

With additional features it is possible to receive priority chat support. The chat function via our website allows you to ask us questions or make requests.

We process the following personal data for this purpose:
  • full name;
  • email address;
  • any information you provide as part of the content of a message.

We do this to process your request for contact and to execute the agreement with you. We will retain this information until we feel you are satisfied with our response.


Newsletter

You can subscribe to our digital newsletter on our website. We only send out the newsletter with your consent. The newsletter contains news and exclusive offers on our products.


We process the following personal data for this purpose:
  • name;
  • email address.

Your personal data is stored until you unsubscribe from the newsletter. You can unsubscribe from the newsletter at any time. There is an unsubscribe link in every newsletter.


Applications

If you apply for one of our job openings or submit an open application, we process your personal data for the purpose of handling your application and in preparation for a possible employment contract.


We process the following personal data for this purpose:

  • name and address details;
  • contact details (email address and telephone number);
  • Curriculum Vitae;
  • cover letter;
  • salary requirements;
  • references;
  • any other information you provide in your application.

Your application details are stored for a maximum of 6 weeks after the position has been filled. We store this information so that we can contact you should the position become vacant again within the probationary period. If we are unable to offer you a position at this time, we may – with your consent – keep the application data for one more year. You can revoke your consent at any time by sending us an e-mail. We will store your application data in your personnel file should you decide to work for us. This file will be stored for as long as necessary, and the application data will be kept for a maximum of 2 years after entering into employment.


Social media and internet screening can be part of the application procedure. This is necessary for us to preserve our image when hiring new staff; we do this on a legitimate interest basis. We will do a search of your name on Google and any profile you may have on various social media. This applies, of course, insofar as these profiles are public. We will not ask you to grant us access to a private social media page or to accept a request from us. The results of the screening will be discussed with you. Should you have any objections to this, you can inform us by e-mail at the time of your application.


When can we share your personal data with third parties?

Brainstorm AI will only share your information with third parties to the extent permitted by current legislation. We may disclose your personal data to third parties when:

  • we have contracted them to process certain data;
  • it is necessary to fulfil the contract with you;
  • you consent to it;
  • we have a legitimate interest in doing so;
  • we are legally obligated to do so (e.g. if the police demand it in case of a suspicion of a crime).

Third parties processing personal data on our behalf or yours:

  • payment service providers;
  • hosting provider;
  • cookie service providers;
  • iT suppliers and service providers.

Securing your personal data

Brainstorm AI takes appropriate technical and organisational measures for the processing of personal data to prevent loss or any form of unlawful processing (e.g. unauthorised access, tampering, modification or disclosure of personal data).


Social media buttons

We use social media buttons on our website that redirect you to the relevant social media platforms. This gives you the option to follow us and share content. You will also see advertisements on your social media page. The buttons operate through bits of code provided by the social media networks. If you want to know what the social media platforms do with your personal data, please read the relevant privacy statement:



This social media company is located in the United States. LinkedIn adheres to the Privacy Shield principles and is affiliated with the U.S. Department of Commerce Privacy Shield programme. We are aware that the Privacy Shield was declared invalid on 16 July 2020 by the Court of Justice of the European Union. We are conscious of the consequences and we are taking appropriate action accordingly so there is an appropriate level of protection.


Cookies

Our website uses first-party and third-party cookies. Cookies are small data files that can be automatically stored on or read from the visitor's device (such as PC, tablet or smartphone) when visiting a website. This is done via the web browser on the device.


We use the following types of cookies:

  • Functional cookies: these cookies have a functional role within the website. The cookies ensure that the website functions properly.
  • Analytical cookies: these cookies give us insight into how our website is used. Based on this information, we can make our website more user-friendly.

These cookies collect the following data from you:

  • Functional cookies: these cookies have a functional role within the website. The cookies ensure that the website functions properly.
  • IP address
  • Cookie ID
  • Website and click behaviour
  • Referrer URL

On your first visit to our website, we will display a message explaining how cookies are used. We will ask for your consent for the use of cookies to the extent we are required to do so.


The list of the cookies we use is shown in the overview below.


Cookie; Entity; safeguards Type Purpose Retention period
Google Analytics
Google LLC, United States
Google LLC, United States
AnalyticalThese cookies are placed to gain insight into visitor behaviour and to improve the user experience. We have configured these cookies to be privacy-friendly . That means the following:
  • We have concluded a data processing agreement with Google;
  • We only provide Google with masked IP addresses;
  • We do not share data with Google; and
  • We do not use other Google services in combination with analytics.
Maximum of 2 years

Enabling and disabling cookies

You can set your web browser to only accept cookies with your consent. Consult your browser guide for more information. Please note that if you disable the cookies completely, Brainstorm AI will not work.


Deleting cookies

Most cookies have an expiry date. When an expiry date is set, the cookie is automatically deleted once that date passes. You can also choose to delete the cookies manually before the expiry date. Please consult your browser guide for more information.


What are your privacy rights?

If you have any questions or would like to know what personal data we have about you, you can always contact us using the contact details below.


You have the following rights:

  • right of access: you have the right to access the personal data we process about you;
  • right to rectification: you have the right to correct or supplement the personal data we process about you, e.g. if they are incorrect or incomplete;
  • right to object: you have the right to object to the processing of your personal data and to direct marketing;
  • right to erasure: you may request us to erase your personal data;
  • right to withdraw your consent: if you have consented to us processing personal data, you can withdraw your consent at any time;
  • right to data portability: if it is technologically possible, you have the right to have the personal data we process about you transferred to a third party;
  • right to restrict processing: in some cases, you can request that we restrict the processing of your personal data (temporarily or otherwise).

We may ask you for identification to fulfil your request. We require this information to ensure that the requested personal data belongs to the right person.

We will generally comply with your request within one month. However, this period may be extended by two months depending on the specific privacy rights or the complexity of the request. If we extend this period, we will inform you in good time.

If you wish to exercise any of your rights, you can do so by sending an e-mail to info@brainstormai.net.


Changes to this Privacy and Cookie Statement

When there is a change in our services, we will also need to change our Privacy and Cookie Statement. Please consult this Privacy and Cookie Statement regularly for the most up-to-date information.


Filing a complaint

Should you feel we have not been able to help you properly with any questions about your privacy, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).


Contact details

For questions about our Privacy and Cookie Statement or your rights, you can always contact us using the information below:


Brainstorm AI B.V.

Agata de Bruynkade 1,

3059 SE Rotterdam

Email address: info@brainstormai.net.

Phone number: +31 6 54 68 03 35

Chamber of Commerce no.: 85639567

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